California New Hire TXT Generator

Validate a CSV and generate a California EDD NER bulk upload file (DE 340 Appendix A, E4/W4/T4, 175-char records).

Last updated: March 7, 2026

Price

5.00 USD per processed file

Delivered digitally. No shipping.

How it works

  1. Upload a CSV to validate.
  2. If valid, proceed to checkout (unless already paid).
  3. Upload to generate output and download it.

We do not provide filing or consulting services.

Validate your CSV

Upload a CSV to validate. If it passes, you can proceed to the next step.

CSV columns and templates
Download CSV template Template with sample row
Header names are case-insensitive. Spaces and dashes are treated like underscores.
Column Required Label Format Notes
employer_fein Required Employer FEIN 9 digits Digits only (omit hyphens/spaces).
employer_state_employer_account_number Required CA State Employer Account Number 8 digits Digits only (omit hyphens/spaces).
employer_name Required Employer Name Uppercase ASCII (no punctuation) EDD bulk file requires uppercase and no special characters/punctuation.
employer_address1 Required Employer Street Address Uppercase ASCII (no punctuation) 40 chars in output (truncated/padded).
employer_city Required Employer City Uppercase ASCII (no punctuation) 25 chars in output (truncated/padded).
employer_state Required Employer State 2 letters USPS abbreviation.
employer_zip Required Employer ZIP / Postal (5 chars) 5 chars ZIP or foreign postal (max 5 chars).
employee_ssn Required Employee SSN 9 digits Digits only.
employee_first_name Required Employee First Name Uppercase ASCII (no punctuation) 16 chars in output.
employee_last_name Required Employee Last Name Uppercase ASCII (no punctuation) 30 chars in output.
employee_address1 Required Employee Street Address Uppercase ASCII (no punctuation) 40 chars in output.
employee_city Required Employee City Uppercase ASCII (no punctuation) 25 chars in output.
employee_state Required Employee State 2 letters USPS abbreviation.
employee_zip Required Employee ZIP / Postal (5 chars) 5 chars ZIP or foreign postal (max 5 chars).
employee_start_of_work_date Required Employee Start-of-Work Date YYYY-MM-DD, YYYYMMDD, or MMDDYYYY Output is YYYYMMDD.
employer_branch_code Optional Employer Branch Code 3 chars Optional; if registered with EDD as a branch coded employer.
employer_zip4 Optional Employer ZIP+4 4 digits Optional.
employee_middle_initial Optional Employee Middle Initial 1 char Optional.
employee_zip4 Optional Employee ZIP+4 4 digits Optional.

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